Privacy Policy
Last Updated: 30 January 2026
1. Introduction
Howard & Partners ("we", "us", or "our") is committed to protecting and respecting your privacy. We are a recruitment business acting as a Data Controller, identifying and placing candidates for permanent and contract positions with our clients.
This policy explains how we collect, use, and protect your personal data when you visit howardandpartners.co.uk or use our recruitment services.
2. The Data We Collect
We may collect, use, store, and transfer different kinds of personal data about you, including:
Identity Data: Name, title, date of birth, and gender.
Contact Data: Email address, telephone numbers, and postal address.
Professional Data: CV/resume, employment history, qualifications, professional memberships, and right-to-work status.
Technical Data: IP address, browser type, and location data collected during your visit to our website.
Special Category Data: In limited circumstances, we may process information about disability (for interview adjustments) or diversity monitoring information, only where we have your explicit consent or a legal obligation.
3. How We Collect Your Data
Direct Interaction: You may provide data by filling in forms on our site, sending us your CV, or communicating with us via phone or email.
Third Parties: We may receive data from job boards (e.g., Reed, Indeed, LinkedIn), social media, or professional references.
Automated Technologies: As you interact with our website, we may automatically collect Technical Data about your equipment and browsing patterns via cookies.
4. How We Use Your Personal Data
We will only use your data when the law allows us to. Most commonly, we use it for:
Providing Recruitment Services: Matching your skills with vacancies and submitting your details to clients.
Contractual Necessity: To carry out obligations arising from any contracts entered into between you and us.
Legitimate Interests: Where it is necessary for our interests (e.g., managing our business or improving our website) and your interests do not override them.
Legal Compliance: Where we need to comply with a legal or regulatory obligation.
5. Disclosures of Your Personal Data
We may share your personal data with:
Prospective Employers/Clients: To introduce you for specific roles.
Service Providers: IT and system administration services.
Professional Advisers: Including lawyers, auditors, and insurers.
Regulators: Such as HMRC or other authorities based in the UK.
6. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorised way. We limit access to your personal data to those employees and partners who have a business "need to know."
7. Data Retention
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for. In the recruitment industry, we typically retain candidate data for two years from the last point of meaningful contact, unless you request otherwise.
8. Your Legal Rights
Under the UK GDPR, you have the right to:
Request access to your personal data.
Request correction of inaccurate data.
Request erasure of your personal data ("the right to be forgotten").
Object to processing of your data.
Request restriction of processing.
Withdraw consent at any time.
To exercise any of these rights, please contact us at help@howardandpartners.co.uk.
9. Complaints
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO.
